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TSBC Meeting Minutes – 11/18/2020

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11/18/2020
Tisbury School Building Committee
Meeting Minutes

2020-11-18_TSBC_MeetingMinutes

Tisbury School Building Committee
2019-2020
5:30PM, Monday, November 18, 2020
by Zoom Cloud Conference due to Covid-19 Restrictions

TSBC Members Present: Chair Harold Chapdelaine, John Custer, Sean DeBettencourt, Peter Gearhart, Rita Jeffers, Reade Milne, Rachel Orr, Jim Rogers, Michael Watts
Others:

 

 Denis Lassige – Carpenter
Recorder – Marni Lipke
Daedalus Projects – Richard Marks, Christina Opper, Amanda Sawyer
Tappé Architects – Chris Blessen
Town:

 

 Town Administrator – Jay Grande
Tisbury School Staff – Meredith Goldthwait
Press: MV Times – George Brennan
  * TSBC members late arrivals or early departures.

1. Call To Order & Virtual Meeting Reminders

The Tisbury School Building Committee 2019-2020 (TSBC) meeting was called to order at 5:32PM.
– (Recorder’s note: Discussions are summarized and grouped for clarity and brevity.)

  • Chair Harold Chapdelaine reviewed the protocol for remote meetings occasioned by the pandemic. The meeting was being recorded for posting, along with all background documents, on the Project website http://www.tisbury-school-project.com. All participants were welcome. In order to facilitate the technology he asked that:
    • microphones be muted to reduce background noise,
    • participants raise hands either by Zoom option or on video;
    • non-TSBC members turn off their video so members could be more easily identified.

2 . Tisbury School Building Committee (TSBC) Attendance – was called.

3 . Review and Approval of Minutes from the October 19 , 2020 Meeting and the October 20 , 2020

  • ON A MOTION DULY MADE BY PRINCIPAL JOHN CUSTER AND SECONDED BY MS. RACHEL ORR THE MINUTES OF THE OCTOBER 19, 2020 AND OCTOBER 20, 2020 MEETINGS WERE UNANIMOUSLY APPROVED AS CORRECTED FOR TYPOS: 9 AYES, 0 NAYS, 0 ABSTENTIONS: MR. CHAPDELAINE—AYE, PRIN. CUSTER—AYE, MR. SEAN DEBETTENCOURT— AYE, MR. PETER GEARHART—AYE, MS. READE MILNE—AYE, MS. ORR—AYE, MR. JIM ROGERS—AYE, MR. MICHAEL WATTS—AYE.

4 . Discuss Presentation to the Planning Board, Tisbury Historical Commission, Department of Public Works (DPW), Fire and Police Departments
(See documents on file.)

The TSBC was strongly in favor or government transparency and coordinated alternate funding. They discussed how and what issues were involved in joint meetings.

  • The Planning Board mission was considered and no ruling was expected as the School lot use was not being changed, and exterior building review had been superseded by State Law—especially as the historic West Williams St. facade/building was being preserved. The TSBC welcomed Planning Board input as a body on such things as traffic, sidewalks and the Master Plan. However, personal opinions or issues such as class size, educational programs, internal flow, etc. were not within Planning Board purview.
    • Complete Streets funding might supplement project sidewalks, parking, drainage, etc.
  • Energy Committee input should also be sought for the net zero goal, solar and grants. Select Board member Mr. Rogers reported on Vineyard Wind commitments to the Town. On the other hand, the Town had reached Massachusetts solar credit saturation, which would be an obstacle in further development.
  • Police and Fire Departments were included in decisions and were an integral part of final design as was the DPW in terms of curb cuts, parking, etc.
  • There was a request for the TSBC to officially vote a site/landscape plan before meeting with other boards or committees. A “reduced” site plan had been submitted by Warner Larson (see 10/5/20 Minutes Documents on file). Most site work would probably be excluded from the Project bond in consideration of alternate funding such as Community Preservation Act/Committee (CPA/CPC).
  • The TSBC discussed whether joint meetings could be merged or scheduled consecutively on the same evening etc. For example a single presentation might do for all, but each committee would have separate issues and questions (see below: Actions).
  • ON A MOTION DULY MADE BY MR. WATTS AND SECONDED BY MR. ROGERS THE TISBURY SCHOOL BUILDING COMMITTEE UNANIMOUSLY AUTHORIZED THE CHAIR TO CONTACT PLANNING BOARD TO SET UP A TISBURY SCHOOL BUILDING COMMITTEE SPONSORED JOINT MEETING; 9 AYES, 0 NAYS, 0 ABSTENTIONS: MR. CHAPDELAINE—AYE, PRIN. CUSTER— AYE, MR. DEBETTENCOURT—AYE, MR. GEARHART—AYE, MS. MILNE—AYE, MS. ORR—AYE, MR. ROGERS—AYE, MR. WATTS—AYE.

5 . Discuss Public Presentation Options and Potential Schedule

It was increasingly probable that there would be no Special Town Meeting (STM), so public outreach momentum should be planned for the Annual Town Meeting (ATM). There was general agreement as follows:

  • monthly public presentations with question/answer periods, although in-person attendance was not likely;
  • weekly virtual presentations focused on specific project aspects (gym, interior space, 21st Century learning, etc.) along with virtual walk-throughs and floor plan modeling
    to allow unscheduled access;
  • consider TSBC goals for public input/comment;
  • advertisement in the local press and social media.

6 . Update form Select Board Regarding the Formation for a Joint Temporary School Facility Subcommittee – Nothing to report.

6 . Public Comments (See documents on file & website – Community Correspondence.)

7. Acknowledgment of Upcoming TSBC Meeting Schedule (See below.)

8. Other Topics Not Reasonably Anticipated by the Chair Within 48 Hours of the Meeting – None

Adjournment

• ON A MOTION DULY MADE BY MR. ROGERS AND SECONDED BY PRIN. CUSTER AND MS. MILNE THE TISBURY SCHOOL BUILDING COMMITTEE MEETING UNANIMOUSLY ADJOURNED AT 6:20PM TO RECONVENE WITH THE FINANCE COMMITTEE: 9 AYES, 0 NAYS, 0 ABSTENTIONS: MR. CHAPDELAINE—AYE, PRIN. CUSTER—AYE, MR. DEBETTENCOURT—AYE, MR. GEARHART—AYE, MS. MILNE—AYE, MS. ORR—AYE, MR. ROGERS—AYE, MR. WATTS—AYE.

Appendix A: Meetings/Events:

• TSBC – 5:00 PM, Tues day, November 30 , 2020 and/or December 14, 2020 – Zoom

Appendix B: Actions

Mr. Blessen /Daedalus – contact Warner Larson re: site plan.
Prin. Custer/Daedalus – include Site Plan vote on next Agenda
Mr. Chapdelaine – contact Planning & Select Boards re: Complete Streets funding.
Daedalus/Communications Com. – schedule/set up virtual and public presentations
Mr. Chapdelaine/Ms. Milne – set up joint meeting schedule with Town Bds./Depts.

Appendix C: Documents on File: Available at :
http://www.tisbury.mvyps.org / click on Tisbury School Project
(Official archive hard copies on file at Tisbury Town Hall & Tisbury School):

  • Agenda 11/18/20
  • Chapdelaine/Grande emails re: TSBC – T. Planning Board (2 p.) 11/2/20
  • Chapdelaine/Grande emails re: TSBC – T. Planning Board (3 p.) 11/3/20

Minutes respectfully submitted by Office On Call/Marni Lipke.

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